Manage Crowds with Guest Lists & Free Tickets
Organize free events effortlessly by combining guest lists and free tickets. Manage RSVPs, control capacity, track attendance, and ensure smooth entry for your attendees.
Understanding Free Events
Free Tickets
No-cost tickets that provide structured access control even for free events. Track who has tickets, manage entry with secure barcodes, and maintain organized attendance records.
Guest Lists
RSVP-based attendance management with capacity control. Perfect for community events, networking, and gatherings where you need to manage who's coming and track attendance expectations.
Combined Approach
Use both guest lists and free tickets together for comprehensive crowd management. Start with RSVPs, then issue tickets to confirmed guests for better organization and security.
Guest List Management
Public Guest Lists
Open join with immediate confirmation. Perfect for community events, public gatherings, and events where you want easy access while still tracking attendance.
Private Guest Lists
Requires approval before joining. Ideal for exclusive events, VIP gatherings, or when you need to control access and review requests before confirmation.
Capacity Management
Set maximum capacity and track current count in real-time. Know exactly how many spots are available and prevent overbooking for your free events.
RSVP Tracking
Track confirmed, maybe, and declined statuses. Get clear visibility into who's planning to attend, who's unsure, and who cannot make it.
Plus-Ones Support
Allow guests to bring additional attendees. Specify how many plus-ones are allowed and track the total attendance including guests of guests.
Real-Time Updates
See guest list updates as they happen. Current count updates automatically as people join or leave, giving you accurate attendance expectations.
Free Tickets for Crowd Management
Structured Access
Provide tickets even for free events to maintain better organization. Each attendee gets a ticket, making entry and attendance tracking more structured and professional.
Attendance Tracking
Track who has tickets and who has actually attended. Know exactly how many people showed up versus how many tickets were issued for accurate attendance metrics.
Secure Entry
Barcode system for secure entry, generated 36 hours before your event. Prevent unauthorized access and ensure only legitimate ticket holders can enter.
Better Organization
More structured approach to managing free events. Professional ticket system that scales from small gatherings to large community events with thousands of attendees.
Combining Guest Lists & Free Tickets
Start with Guest Lists
Create a guest list to gather RSVPs and manage capacity planning. Use public lists for open events or private lists for controlled access.
Issue Free Tickets to Confirmed Guests
Once guests confirm attendance, issue them free tickets. This provides structure and makes check-in smoother on event day.
Track Through Both Systems
Monitor RSVPs through guest lists and track actual attendance through ticket scanning. Get comprehensive insights into your event's attendance.
Benefits for Large Events
For larger events, this dual approach ensures you have accurate capacity planning through guest lists and smooth, secure entry through tickets.
Best Practices for Crowd Management
When to Use Each Approach
Use guest lists for RSVP-based events and community gatherings. Use free tickets for events needing structured entry and detailed tracking. Combine both for large-scale events.
Capacity Planning Strategies
Set realistic capacity limits based on your venue size. Factor in that not all RSVPs will attend, but plan for maximum capacity to avoid overbooking issues.
Managing RSVPs Effectively
Regularly review guest list statuses. Follow up on "maybe" responses, manage waitlists if capacity is reached, and keep attendees informed about event details.
Smooth Check-In Processes
For events using tickets, ensure barcodes are generated 36 hours before. Have a backup plan for guests who haven't received tickets yet. Train your check-in staff on the system.
Ready to Manage Your Free Events?
Start organizing your free events with guest lists and free tickets. Create your first event today and experience seamless crowd management.
Need help with crowd management? Contact our support team
support@axcess.events