Guest List Management Made Simple
Streamline your event access control with powerful guest list management. From open community events to exclusive private gatherings, manage RSVPs, control capacity, and ensure smooth door control for your events.
Flexible Guest List Types
Free & Open
Completely free guest lists with open access. Anyone can join immediately without approval. Perfect for community events, public gatherings, and open networking sessions.
Public
Open to everyone with instant confirmation upon joining. Great for events where you want to track attendance while keeping access easy and straightforward.
Private
Exclusive guest lists with controlled access. Only approved members can join. Ideal for VIP events, member-only gatherings, and exclusive experiences.
Request Only
Requires approval before joining. Guests must request access, and organizers review and approve each request. Perfect for curated events and selective gatherings.
Powerful Guest List Features
Easy Door Control
Streamline entry management with real-time guest list access. Quickly verify attendees at the door, check their status, and ensure smooth event entry for all guests.
Capacity Management
Set maximum capacity limits and track current attendance in real-time. Prevent overbooking and maintain control over your event size with automatic capacity tracking.
RSVP Tracking
Track confirmed, maybe, and declined responses. Get clear visibility into attendance expectations and plan accordingly for your event.
Plus-Ones Support
Allow guests to bring additional attendees. Specify how many plus-ones are permitted and track total attendance including guests of guests.
Real-Time Updates
See guest list changes as they happen. Current count updates automatically as people join or leave, giving you accurate attendance expectations in real-time.
Access Control
Maintain security and control who can access your events. Approve or reject requests, manage member lists, and ensure only authorized guests can attend.
Member Management
Easily view and manage all guest list members. See who's joined, review pending requests, and maintain organized member lists for your events.
Customizable Settings
Configure guest lists to match your event needs. Set descriptions, capacity limits, active status, and control when guests can join or request access.
Event Integration
Seamlessly integrate guest lists with your events. Display guest list information on event pages and provide easy access for attendees to join or request access.
Streamlined Door Control
Quick Verification
Instantly verify if an attendee is on the guest list at the door. Check their membership status, plus-ones, and confirmation status in seconds.
Real-Time Access
Access up-to-date guest lists on any device. See the latest member count, approved requests, and capacity information in real-time.
Reduced Wait Times
Speed up entry processes with organized guest lists. Efficient verification means shorter lines and happier attendees at your events.
Accurate Attendance
Track exactly who attended your event. Maintain accurate records for future planning, follow-ups, and event analytics.
Perfect For Every Event Type
Community Events
Open guest lists for community gatherings, meetups, and public events. Easy access with capacity tracking to manage crowd size.
Exclusive Gatherings
Private or request-only lists for VIP events, member-only clubs, and exclusive experiences. Control access and maintain exclusivity.
Networking Events
Manage professional networking events with RSVP tracking and capacity management. Ensure quality connections and optimal attendee numbers.
Best Practices for Guest List Management
Choose the Right Type
Select free/open lists for community events, public lists for tracked attendance, and private/request-only for exclusive events. Match the access level to your event's needs.
Set Realistic Capacity
Set capacity limits based on your venue size and event type. Consider that not all RSVPs will attend, but plan for maximum capacity to avoid issues.
Monitor Regularly
Regularly review guest list statuses and pending requests. Approve or reject requests promptly to keep attendees informed and maintain engagement.
Prepare for Door Control
Have your guest list ready on a mobile device or tablet for easy access at the door. Train staff on how to verify guests quickly and efficiently.
Ready to Streamline Your Guest Lists?
Start managing your event guest lists with ease. Create your first guest list today and experience seamless door control and attendance management.
Need help with guest list management? Contact our support team
support@axcess.events